Copilot Compliance Agent for EU
Give your people fast, accurate answers that respect EU rules. We build a Copilot that maps policies and claims guidance to real content with permission controls, safe prompts, and full audit visibility. Launch in 60 to 90 days.
Who This Is For
Compliance leaders, legal and medical reviewers, brand and marketing teams, and country owners who need consistent answers and clear evidence trails across the EU.
Typical Challenges
Policies, claims rules, and source documents are scattered across systems
Answers vary by person or region, which increases review time and risk
Sensitive content leaks through naive search or unguided prompts
No telemetry to prove that teams follow the rules in daily work
What You Will Launch in 60 to 90 Days
A guided Copilot that answers policy and claims questions with source links
A safe prompts library that reflects your approval rules and red lines
A permission-aware knowledge layer using Microsoft Graph and approved sources
Telemetry and evidence capture that show who asked what and which source was used
A review workflow that routes edge cases to the right approver
Outcomes You Can Share With Leadership
Faster review and fewer back-and-forth emails for common claims
Consistent answers across teams and EU member states
Lower risk of policy drift and misstatements
Clear audit trail for every high-risk question and answer
“Compliance answers became predictable and quick. Reviewers spent time on exceptions instead of re-explaining basics.”
How the Compliance Agent Works
Blueprint that keeps answers accurate and permission-aware
Policy Mapping
We inventory EU regulations, codes, and your internal guidance. Where needed, we include member state specifics and align everything with your corporate policy set.
Knowledge Curation
We connect SharePoint, OneDrive, and approved external sources like Confluence or a claims library. Every answer includes citations so reviewers can verify the source.
Safe Prompts
We provide prompt patterns that steer users to allowed statements, approved qualifiers, and required disclaimers. Risky intents trigger guardrails and routing to reviewers.
Evidence Capture
Each session logs the question, the sources used, and the final answer. You can export a tidy evidence pack for audits.
Telemetry and Coaching
Dashboards show adoption, common topics, frequent exceptions, and where content is missing. This helps keep policies and examples current.
Governance and Compliance
Least-privilege access backed by sensitivity labels and DLP
Red-teaming and rollback patterns for sensitive prompts
Tenant-level agent inventory and usage telemetry
EU Data Boundary alignment and in-country processing options where available
Audit-ready runbooks and change control
Example Use Cases by Team
Medical and Regulatory
- Check if a statement requires a qualifier or cannot be used
- Retrieve the approved wording and the reference in seconds
Brand and Marketing
- Validate a claim against the latest EU rules
- Insert required disclaimers before content goes to review
Field and Country Owners
- Ask market questions in local language
- Route unclear answers to the correct reviewer with context attached
Integrations
Microsoft 365
SharePoint, OneDrive, Teams, Exchange, Viva
Knowledge Tools
Confluence, SharePoint libraries, approved wikis
Workflow
Power Platform, ServiceNow, Jira for review and approvals
Records
SharePoint or dedicated evidence libraries for audit packs
The Rollout Plan
Assess
Weeks 1 to 2
Readiness checks, source inventory, EU policy mapping, initial safe prompts, risk register.
Build
Weeks 3 to 6
Agent design, knowledge curation, permission testing, telemetry and evidence capture, pilot guide.
Pilot
Weeks 7 to 10
Cohort enablement, reviewer training, feedback loops, prompt tuning, adoption and exception tracking.
Harden
Weeks 11 to 12
Runbooks, change control, content backlog, handover to compliance and country owners.
What Is Included
Policy and claims mapping for EU
Safe prompts library and risky-intent patterns
Knowledge connectors with permission tests
Telemetry and audit export
Role-based training and reviewer flows
What Is Not Included
Company-wide change management beyond the pilot cohort
Complex third-party systems that need custom connectors
Full global rollout across all regions at once
These are delivered in follow-on phases.
Prerequisites
Microsoft 365 Copilot licensing for the pilot cohort
Access to tenant security and compliance settings
Policy owners for the target scope
Named reviewers and a small pilot group
Frequently Asked Questions
Does this support multiple EU languages?
Yes. We support questions and content where you have approved sources. Member state specifics are respected when they are mapped.
Can the agent block unapproved claims?
Yes. We use guardrails that prevent non-compliant statements and route exceptions to the right reviewer.
How do you keep policies current?
We maintain a change log and refresh cycles. When rules or examples change, we update prompts and content maps with versioning.
What if our policies live in several systems?
We connect to approved systems and mirror metadata so permissions continue to apply. We can consolidate into a governed library if needed.
Can we prove what the agent answered?
Yes. Each response stores sources and context so you can export evidence for audits.
Ready to Ship a Compliance Agent Your Teams Trust
Start with a short assessment. Get a plan, a timeline, and a pilot that proves value.