Carrier vetting files ready before your compliance desk opens the packet
Every new carrier needs the same checks, and fraudsters now pass the easy ones. A compliance specialist works through the packet, the FMCSA record, the vetting platform, the insurer and the contact details, then emails the carrier for whatever is missing. The agent does that legwork against your written carrier standard and hands your team a file to approve. Since the Supreme Court decided Montgomery v. Caribe Transport II in May 2026, that file is also your record of how you chose the carrier.
Examples use invented names and figures.
What the agent does
- Step 1Reads the packet
From email or your onboarding tool: the W-9, the certificate of insurance, your broker-carrier agreement, authority details and contacts. Anything missing goes on a list straight away.
- Step 2Checks the sources
Registration and safety data come from FMCSA, and alerts from your vetting platform arrive through your licensed integration. The certificate is checked against the insurer's own confirmation, and the phone and email in the packet against the FMCSA record.
- Step 3Writes the vetting file
The agent records the result against each line of your written standard, with the source and time of every check. The standard is applied the same way on every carrier, including the ones a rep needs tonight.
- Step 4Queues it for approval
Your compliance specialist reads the file and decides whether the carrier can be used. The agent drafts the carrier's missing-items email and the verification request to the insurer, ready to send.
Every approval stays with a named person, and so does every exception to your standard. A carrier rated unsatisfactory is blocked outright, because federal rules prohibit it from operating, and nobody can override that in the file. Conditional ratings and new authorities go to a person with the evidence attached, and so does any change of ownership or contacts on the FMCSA record. The agent never relaxes the standard to cover a load.
- Minutes per new carrier, before and after
- Carriers set up per specialist per week
- Files approved without rework
- Exceptions by reason, and hours from request to approval
Questions about this agent
Does this replace our vetting platform, such as Highway or Truckstop RMIS?
No. The agent reads what your vetting platform reports through the integration you license, then adds your own written standard and the evidence file. It never scrapes a vendor's website.
Can the agent approve a carrier on its own?
No. A named person approves every carrier. The agent prepares the file and the evidence, and your compliance specialist makes the call.
What changed after Montgomery v. Caribe Transport II?
In May 2026 the Supreme Court held that a negligent selection claim against a broker over a truck crash falls within the motor vehicle safety exception in federal law, so preemption does not bar it. The Court did not decide whether the broker was negligent. The agent makes your selection process consistent and recorded, and your transportation counsel should set the standard it applies.