AI implementation for small businesses, built in two weeks

We do AI implementation for small businesses with 10 to 500 employees. We pick one task that eats your team's week, build an AI system for it in two weeks and test it on your own work. You pay $10,000 only after it passes the tests you agreed to, and we will tell you up front if AI is the wrong tool for the job.

AI automation for small business works best on repeated paperwork. Think of a person who spends hours each week reading emails and typing the details into another system. Quotes, intake forms, invoices, certificates and renewal letters all fit that shape.

It fits less well when the task happens a few times a month, or when the information lives mostly in people's heads. In those cases an off-the-shelf tool or a simple checklist usually beats a custom build. If the time a workflow costs you in a year is worth less than the build price, we will say so and point you somewhere cheaper.

Say a 40-person distributor has two people who key purchase orders from customer emails into the ERP. That is a good first build. A ten-person firm that wants a general assistant for everyone is better served by a Microsoft 365 Copilot or ChatGPT license and some training.

If your team mostly needs help with email and drafting documents, Microsoft 365 Copilot on its own is often enough. It works inside Outlook, Word, Excel and Teams, and it costs a license per person with no build at all. We tell small clients to start there when that is the need.

A custom agent earns its place when one workflow crosses systems, such as reading an emailed order and entering it in your ERP. Copilot can answer questions about that order, but it will not key it in reliably on its own. For that kind of task we build an agent, often with Copilot Studio inside the Microsoft 365 tenant you already pay for.

Independent insurance agencies are a good picture of where this works. Staff spend hours on certificates of insurance, renewal comparisons, submissions and policy changes, and most of it is reading one document and typing into another.

For agencies we start with a five-day sprint that looks at the work and finds where an agent saves time. If the sprint cannot find 10 staff hours a week to give back, the agency pays nothing. The details are on our insurance agencies page.

Is AI worth it for a small business?

It is worth it when one workflow eats many staff hours every week and follows a pattern, such as order entry or certificate requests. It usually is not when the task is rare or the knowledge sits in one person's head. Measure first. Time the task for a week, and we will tell you which side it falls on before you spend anything.

How much does it cost to implement AI in a small business?

Our standard build is $10,000 per workflow, paid only after it passes the tests you signed. Nothing is due upfront. Independent insurance agencies start with a five-day sprint, and if it cannot find 10 staff hours a week, the agency pays nothing. Our AI implementation cost page breaks down what else to budget for, such as model usage and licenses.

What size of business do you work with?

Companies with roughly 10 to 500 employees on this offer. Below that size, an off-the-shelf AI tool often does the job. Larger companies use the same process through our mid-market and enterprise work.

Do we need an IT team?

No. We build in your existing Microsoft 365 or cloud account and hand over a short guide written for an office manager or your outside IT provider. If something stops working, the guide says what to check first.

What is the difference between AI consulting and AI implementation for small business?

AI consulting for small businesses often ends with advice about tools to try. Implementation ends with a working system on your own work. We do a short piece of consulting during scoping, then build the system and get paid only when it passes.

Which AI automation should a small business start with?

Start with the most repeated paperwork task in the business, the one where someone reads a document and types the details somewhere else. Order entry, intake forms, invoice matching and certificate requests are common first picks.

What do AI automation services for small businesses include?

Ours cover one workflow from start to finish. We scope it, agree the acceptance tests, build the system in your accounts and hand it over with a short runbook. A member of your team approves the outputs that matter, and you pay only when the tests pass.

Can we automate invoice processing with AI?

Yes, and it is one of the most common first builds. An agent reads each invoice and matches the lines to purchase orders and receipts. It then drafts the entry in your accounting system. Anything that does not match goes to a person with a note explaining the gap.

Is Microsoft 365 Copilot enough for a small business?

For help with email and documents, often yes, and it needs no build. It falls short when a task crosses systems, such as entering emailed orders into your ERP. A custom agent pays off on tasks like that.

Will our data be used to train AI models?

We build on business versions of services such as Azure OpenAI and Amazon Bedrock, whose terms state that customer prompts and data are not used to train the providers' models. The system runs in your account, and your data stays there.